Wedding Musicians Company

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How do I book (contract) the musicians?

We will send you a quotation for services, which gives the terms of service and a deposit amount. The deposit is one-fourth of the total amount. Once the deposit is received, we contract the musicians and send you a confirmation of contract. The balance is due five days before the event. (Click here to download a word document quote request.)

Which ensemble is Right for me?

Several factors help determine which ensemble is the best choice. Location of the event is the main factor, along with personal taste and the style of music you would like performed. If there is a vocalist that will be performing, then we suggest an ensemble that is based on a keyboard, harp or guitar. If you are wanting an ensemble to perform at both wedding and reception, we will suggest the best and most economical choice.

What time is included for the price?

The price for a ceremony includes half hour of pre-ceremony music, and up to forty minutes for the processionals, ceremony, and recessionals (exits). Most standard wedding ceremonies are easily covered in this time frame. Certain factors (ceremonies including Communion, homily or additional vocals) may increase this time and extra fees would be assessed. We require our musicians to report on a job fifteen minutes before they are to perform. Reception times may be contracted for one hour and a half, two hours or more, as needed. Most standard receptions that will not include dancing, serving of a seated dinner or alcoholic beverages usually require no more than 1.5 hours of music.

How do I choose music?

We will help you choose all your music and encourage you to choose especially the ceremony music for your processionals, recessionals and any special music during the wedding ceremony and reception. You may choose all of your music or any portion. We have extensive collections of music of all varieties and endeavor to make selections that are appropriate to your location, style, instrumentation and personal taste; we like to include music that is distinctive and unique.

Will you work with outside musicians?

Yes, we will work with musicians not contracted by our company. This may require rehearsal time before the ceremony.


 Is there travel expense?

Travel expenses are assessed and quoted for contracts in outlying areas from Nashville. Cartage may be assessed for certain instruments such as the harp and keyboard, which require additional time to load in, setup, etc. If there is a change of location between a ceremony and reception site that requires the musicians to travel by car, then an additional fee may be assessed.

Extra fees included or hidden costs?

We try not to have hidden costs. Extra fees would include mileage and cartage, rehearsal with outside musicians, or additional performance time that occurs or is requested by client (see "Is there travel expense?" question above).


Where do you hire the musicians from?

Nashville is fortunate to have a community of world-class musicians. We hire players who are recording artists, performers and educators. Many of our musicians work in the recording industry as session players. We hire musicians who are affiliated with Nashville Symphony Orchestra, Nashville Chamber Orchestra, Middle Tennessee Orchestra, Belmont University Camerata, Nashville String Machine (recording orchestra), and from area universities - Vanderbilt, Belmont, Lipscomb, Trevecca, Cumberland and Middle Tennessee State Universities. Our Musicians are auditioned and contracted for each event based on their unique musical skills.

Do I need a sound system or amplification?

Certain settings and groups require amplification - it is well to consider a sound system for outdoor settings, especially if they involve a vocalist. A sound system is NOT included in any pricing with exception of a Jazz ensemble including a vocalist. Fees for a sound system include delivery, setup and return and is subject to availability. Certain individual instruments may require small amplification - such as the harp, keyboard and guitar, depending on the setting. The musicians for these instruments bring their own amplification if needed and additional cartage fees would be assessed.

Will you perform at outdoor events?

Yes; due to the great expense of quality instrument (for example a harp may cost from $15,000 to $30,000) and the risk of inclement weather or conditions, we require clients with outdoor events to sign a performance rider. This is to protect our musicians' instruments that are easily damaged by extreme conditions such as heat, humidity, exposure to intense sunlight, precipitation of any kind and cold.


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